As Logistics and Trade Compliance Coordinator, you are responsible to administer logistics and trade compliance function and its requirements to ensure highly efficient and effective cargo movement.

Duties and Responsibilities include:

• Administering the company’s import/export compliance program. Working with the Logistics and Trade Compliance Group to ensure controls are in place that comply with the company’s legal and regulatory obligations.
• Providing assistance as applicable, emergency shipments, customs questions, missing supplier documents or information, to avoid the loss of time due to time difference between all global locations.
• Mobilising and managing internal and external logistics resources to ensure on-time and accurate deliveries of required materials at lowest total cost.
• Monitoring worldwide import operations related to the UK, Europe, Norway and Africa and/or area of responsibility.
• Using AI to effectively produce data sets required to satisfy RGR imports from UKCS.
• Endeavouring to find new ways to improve efficiency and streamline logistics processes.
• Providing responsive logistics services for emergency situations.
• Managing world class vendor relationship management practices for logistics providers.
• Identifying inefficiencies and areas of growth within current distribution network to continuously improve the balance between the level and cost of service.
• Managing and reducing logistics cost via freight rate benchmarks, freight consolidations opportunities, process flow reviews and assist with annual freight rate negotiations.
• Maintaining daily follow-up of export and import files and insuring efficient, cost effective and timely delivery of the material to the final destinations.
• Controlling documents necessary for the importation and for exportation in the various countries (invoices + packing list + certificates of origin, etc) interfacing with Freight Forwarders/carriers.
• Keeping a close follow-up on all kinds of issues, mainly customs and tax exemption (UKCS import/export charges, international imports, VAT exemption etc).
• Assisting with special projects in terms of budgeting logistic costs, clarifying procedures.
• Interfacing for all variety of issues between forwarding agents/shipping agents/customs brokers/packers/carriers/rigs or area offices.
• Audits Freight Forwarders/customs agents/brokers regarding the record keeping of customs import and export documents and their compliance with local regulations.
• Ensuring customs rules and regulations are complied with by each supplier delivering equipment to Freight Forwarders for onward shipping.
• Providing assistance and follow-up for all equipment imported under the temporary importation status within area of responsibility.
• Coordinating with Trade Compliance Department and making sure that all equipment is 100% in line with customs and tax rules and regulations.
• Administering the company’s import and export compliance program.
• Attending operations meetings for planning purposes.
• Weekly monitoring and executing of on hand reports with aligned OSD recovery and KPI measurements.
• Identifying inefficiencies and areas of growth within current distribution network to continuously improve the balance between the level and cost of service.
• Attending monthly governance meetings with the Freight Forwarders.
• Expanding the knowledge for the customs, compliance, agent’s aid scope as and when required.

Applicants to this role require:

• Ability to gather and analyse/synthesise data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process.
• Excellent written and verbal communication skills.
• Willingness to adapt to using AI as part of the daily work scope.
• Ability to communicate effectively across different levels of organisation, departments as well as across different cultures.
• Solid understanding of the legal aspect of Incoterms and trade compliance requirements of suppliers for import and export transactions.
• Preferred knowledge of drilling equipment for offshore drilling environment, including knowledge of key suppliers, industry specifications and standards.
• Ability to respond quickly and appropriately in a dynamic work environment.
• Working knowledge of Microsoft Excel at an advanced level (use financial and logical functions; work with multiple worksheets and workbooks; edit and use macros; import and export information).
• Ability to manage different logistic projects at the same time and meet deadlines.
• Ability to obtain, compare and discuss all kinds of transport and handling rates within the area of responsibility.
• Demonstrated negotiation skills with ability to influence and effectively lead and resolve issues.

TMM Recruitment INDSCC