Main Duties and Responsibilities:

Timekeeping

• Supporting collation of timesheets.
• Supporting input of time into Oracle.
• Interrogating timesheet content to ensure accuracy in line with specific project requirements.
• Ensuring valid comments are against time in Oracle.
• Chasing personnel on late time/time not submitted etc.
• Following up with personnel if incorrect time is booked, ensuring corrections are made in a timely manner as needed.
• Collating weekly/monthly Client time and cost reports.
• Acting as a single point of contact for all time related queries.
• Clearance of invalid time against valid codes and project approvals.
• Train new personnel with time entry process.

Well Accounts Assistant

• Assisting with checking central finance mailbox.
• Collating and raising sales invoices in Oracle.
• Checking and contracting compliance consultant purchase invoices.
• Contracting compliance and reviewing third-party supplier invoices.
• Assisting point of contact for all client, vendor, consultant financial and invoicing queries.
• Assisting Accountant with information for preparation of reconciliation and cost analysis dependent on client requirements.
• Closing liaison with other departments to ensure a thorough understanding of the business processes as they relate to wells accounting requirements.
• Developing strong working relationships with all members of the Engineering Team.
• General assistance to Accountants.
• Performing ad hoc duties as required.

Person Specification/Experience:

• Ability to develop strong and productive relationships with all stakeholders.
• Awareness and understanding of contractual/financial obligations.
• Managing client requirements in line with operational activities.
• Previous Accounts Assistant experience advantageous.
• Experience of working on an ERP system advantageous.
• Excellent Excel and Microsoft Office skills.
• Good communication skills with all levels of staff.
• Numerate, analytical, with an inquisitive background and strong attention to detail.
• Ability to work as part of a team and independently.
• Ability to prioritise workload under pressure and demonstrate good time management skills.
• Strong communication skills – both written and oral.

Email:finance@tmmrecruitment.com