As Commercial Assistant, your duties and responsibilities are defined as follows:

Commercial:

• Processing subcontract payments & retention releases every month.
• Keeping to payment deadlines.
• Includes chasing subcontractors for updated account details, re-issued invoices and applications.
• Dealing with payment queries from subcontractors.
• Raising new subcontract orders and uplifting existing orders.
• Managing the Builders Profile system.
• Includes on-boarding new subcontractors. Sending invites and helping subcontractors with any issues that may come up during the on-boarding process.
• Managing and updating any new requirements submitted by the subcontractors. This includes new insurances, self-billing agreements, Health & Safety, Quality & Environmental certificates/documents.

Assisting Quantity Surveyors:

• Preparing and sending orders and meeting minutes to sub-contractors for signing.
• Preparing and sending final accounts statements to subcontractors.
• Uploading and sending subcontract orders and final accounts to the subcontractors through AdobeSign.
• Creating and updating subcontractor contract lists.
• Creating and updating drawing registers for projects.
• Archiving commercial documents from completed projects.

Buying:

• Updating material bulk orders weekly.
• Updating van allocation sheet and vehicle log sheets.
• Raising new catalogue POs for site supplies/PPE.
• Raising new POs for office maintenance/repairs.
• Dealing with PO queries/uplifts from the Finance Team.
• Requesting monthly waste reports from skip companies.
• Ordering new hire vans/fuel cards.
• Inputting project coding for each purchase and sending onto MD for approval.
• Holiday cover for Purchasing Manager.

This position is well-suited to applicants with a broad commercial administrative skillset and experience in a similar role.

TMM Recruitment INDSCC